Grad Grounds Required Documents and Fees

The Office of Meetings, Events, and Conference Services congratulates you on your accompliments and thanks you for choosing Grad Grounds to celebrate!

Grad Grounds

In order to complete your application for Grad Grounds you must submit all required documents and fees online no later than March 31, 2017 by 4:00 pm. Site locations are not confirmed until the above mentioned steps are completed. In the event that a graduate/graduate group does not submit all required documents and fees by the due date, the group will forfeit their Grad Grounds reception site.

Required Documents

All required documents are to be filled out completely. If there is more than 1 graduate in your, group please list the name of all graduates in your group. Do not add additional graduates to your reception group without prior written clearance from the Office of Meetings, Events, and Conference Services. Please be aware that the space you are assigned for your reception is largely decided by your original reception site request that takes into consideration the number of graduates in your group.

Reception Site Fees

  • The cost range for participating is $125.00 - $200 per graduate based on location and number of graduates per group
  • Certificate of Liability Insurance is $100.00 per group
  • Catering Vendor fee is $50.00 per group

All fees must be submitted through the online payment form. Credit Cards or eChecks only.  No cash will be accepted.  Payment instructions are sent with the application confrimation email from the MECS office by March 10, 2017.

You must plan your reception for the space you have been allotted through Meetings, Events, and Conference Services. You may not negotiate or enact a site change without the express written permission of the Office of Meetings, Events, and Conference Services. If you have the consent of another group to consider a relocation of your reception site (a trading of), you must both make a formal written request to the Office of Meetings, Events, and Conference Services.

All required documents and fees are to be submitted online to the Office of Meetings, Events, and Conference Services no later than March 31, 2017 by 4:00 pm.

After processing the required documents and fees, the Office of Meetings, Events, and Conference Services will send an email to the graduate or group leader confirming the reception site location. Maps will be posted online no later than May 5, 2017.

If you have any questions, please contact the Office of Meetings, Events, and Conference Services at 925-631-4156 or conferences@stmarys-ca.edu.

 

Gaels